Ask DN: How do you organise information?

6 years ago from , http://meet-cristian.com

Considering the amounts of information we all have to deal with and keep track of on a daily basis it's no surprise we all use various setups to try and keep it organised.

I'm curious about what you are using DN?

In the meantime, here's my setup:

I use Ulysses, a markdown editor with strong organisational capabilities, for most text based things like product ideas, recipes, theory from fields I'm interested in like psychology, or a list of books to read. I also use it for all my writing needs (writing a proposal for example).

I use two trello boards to offload:

  • Things I have to do. This board has 3 lists, one for things that are important and must be dealt with immediately, things that are important but could wait another day or two, and things that can wait indefinitely.

I don't schedule my tasks because I've learned that having a reminder nag me at a specific hour about a difficult thing is a sure-fire way for me not to do it - I could be busy, out, not in the mood, etc. I find it much better to have a list of tasks that I know have to get done and deal with them whenever I have the time.

  • Bookmarks. Instead of using Safari's built in bookmarks system, which sucks, I much prefer using trello for this and organising them into categories I'm tracking (sites that could help with Marketing, design teams I should keep an eye on, places where I could learn useful stuff, etc.)

For meetings I use the default calendar app on my mac, Google Calendar on my phone and because Google Calendar doesn't have an iPad version, Timepage on my iPad. I also use a calendar widget that displays my upcoming events for the next day (although you can customise it to display however many days you want). On the mac I use a great menubar app I recently discovered called Next Meeting. It simply tells you what's next on your calendar, and it's free.

I use Numbers to track both my personal and professional finances with spreadsheets that are designed to recognise and categorise transactions, calculate how much tax I'll have to pay, tell me what my total earnings are and a breakdown for each client, etc.

Marvin 3 is my go to ebook reader because it provides pretty cool organisational options like sorting your books by categories or giving you the option to hide the ones you've read without deleting them. It's also much more customisable than iBooks.

Lastly, I use MindNode 2 only when I need to quickly sketch a site/product's structure. Otherwise, I find mind mapping tools to be more of a burden than a helper.


  • Diogo DantasDiogo Dantas, 6 years ago (edited 6 years ago )

    Really interesting question Christian!

    I manage almost every business related stuff on Google Drive. I use Google Docs, Slides, Forms and Sheets to keep track of my expenses, taxes and earnings.

    MindNode (http://mindnode.com/) to sketch processes and website structure.

    Pocket (https://getpocket.com/) for links management but looking for a new solution.

    Toby Chrome Extension Yes! I'm that kind of guy that can have 20 tabs opened at same time. Fortunately I found Toby, a Google Chrome Extension that allow me to manage tabs without having them opened. Browser gets faster and I have the tabs accessible anytime.

    iA Writer (https://ia.net/writer) for long story notes (like articles).

    Gmail (browser) for email. Tried Inbox for some time but decided to switch. Automated organisation sometimes doesn't work for me ;)

    Slack (https://slack.com/) for team communication.

    Apple native Calendar app to keep track of my schedule.

    Trello (https://trello.com/) to keep track of my clients projects organised. For most of the projects this basic Kanban technic works: 1- Side Project Ideas 2- Backlog (all user-stories) 3- To-Do (user-stories ready to be worked on) 4- Being Done (cards team members are working on) 5- Done (completed cards) 6- Blocked (in case some card is blocked)

    1Password (https://1password.com/) to keep track of all my passwords.

    Balsamiq Mockups (https://balsamiq.com/) for low fidelity wireframes.

    Adobe Illustrator (http://www.adobe.com/products/illustrator.html) for more complex elements like illustration and icon design.

    Sketch (https://www.sketchapp.com/) for high fidelity wireframes and user interface design.

    Principle (http://principleformac.com/) for prototyping.

    Zeplin (https://zeplin.io/) for design and development collaboration.

    InVision and InVision Sync (https://www.invisionapp.com/) - Some of my clients are design agencies and they use InVision in their process so I also use it.

    Soundcloud (https://soundcloud.com/imdiogodantas/sets) to keep me in the mood (I have playlist depending the occasion).

    Reeder (http://reederapp.com/mac/) to keep track of my RSS subscriptions (podcasts, articles, blog posts etc).

    InvoiceExpress (https://invoicexpress.com/en) to keep track of invoices, payments etc.

    1 point
  • Austin PaquetteAustin Paquette, 6 years ago

    Taking a look at Ulysses, it looks awesome! But for a price tag of $62.99 (Canada) I wouldn't even make my company buy it for me. I understand the value but that's a pretty hefty price tag still.

    0 points