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Ask DN: Digital Asset Management system

2 years ago from , Designer

Happy Friday!

Do you in-house designers use any Digital Asset Management system to store, share and manage photo and video libraries in your company? Do you have any good or bad experience in using one? How do you manage, categorise, tag, share assets across projects and teams?

Shared folders on server are messy.

There are many DAM solutions on the market: some are too complex, some are too expensive, others are too old. I'm looking for something easy to use otherwise people don't adopt it. Preferably on the cloud to manage max 1/2 thousands of assets.

Oh, and if you work for any of the DAM companies out there please don't bother to suggest your solution. I'm trying to start a real conversation between professional designers who want to share their real experience.

Thanks.

27 comments

  • Mike McNally, 2 years ago

    Ciao Stefano, you can find a DAM overview here: https://www.g2crowd.com/categories/digital-asset-management

    http://libris.photoshelter.com/ is simple and affordable but specific for photos and videos. http://www.widen.com/ is well regarded but more complex and expensive. The other two I've heard positive things about are https://brandfolder.com/ and https://www.bynder.com/ - both offer specific functionality around management of your brand. Check them all out, do a demo and trial, ask for references, and you'll quickly know what works best for your situation.

    0 points
  • Kaylee W, 2 years ago

    I am part of a small in-house team at a private university, and we use Canto Flight. They offer competitive pricing, Cloud-based storage, an intuitive interface, multiple-platform access, customizable privileges for each account, and efficient tagging/searching capabilities. We are currently using the system to store photography--we have thousands of photos--but it has the ability to store any file type. Flight has made locating and sharing assets so much easier! You can categorize assets in folders and albums, include descriptions on individual assets, link similar assets, include the same asset in multiple albums, set expiration dates, and send comments to other team members regarding assets. You can also set up lightboxes, called Collections, for a particular project or to share. It's very easy to use. Another plus is their customer service--we have had great experiences from the initial inquiry to the onboarding process, and even now we can contact our representative if we have any questions or suggestions, and we'll get a timely response. Flight has been a great solution for our needs.

    0 points
    • , 2 years ago (edited 2 years ago )

      Dear Kaylee joined DN 2 hours before just to place this comment.

      Thanks for you time but your comment really sounds fake. There's no such thing as a perfect dam/cms/any software. I personally tried Canto 6 months ago and I didn't like how the tagging system worked on multiple objects. My impression was that it is more suitable for small number of assets. Much more less than one thousand.

      If you work for them, please let us designer have this conversation between us. Just watch and you could learn from us. We are your target.

      Cheers.

      1 point
  • , 2 years ago

    I'm wondering if anybody has build something internally with a cms like wordpress, drupal or whatever.

    0 points
  • Leigh Buck, 2 years ago

    https://brandfolder.com/ is another good option. Dropbox was decent for a while, but once we had over 1,000 photos to manage, we realized we quickly needed a good tagging system. We've finally been able to achieve some decent organization once we moved assets in Brandfolder.

    0 points
  • Bob MullerBob Muller, 2 years ago

    Maybe you can have a look at https://www.bynder.com/en/

    0 points
    • Stefano Vitagliano, 2 years ago

      Thanks Bob. Bynder is a good product, I had a chance to try it. But a bit expensive for my budget.

      Are you using it? Can I ask you how many people and how many assets are you managing with it?

      1 point
  • Dean HaydenDean Hayden, 2 years ago

    A looooong time ago I used Extensis Portfolio; did the job and made sure everyone was using the correct assets. Search was ok and tagging helped curate content.

    Not sure how much it's moved on and whether it's pricing has improved.

    0 points
  • Nice ShoesNice Shoes, 2 years ago (edited 2 years ago )

    Dropbox. Haven't come across anything better. Whilst they kind of have version control I think that's one are for improvement. And with Project Infinite coming soon things can only get better*

    *hopefully

    0 points
    • , 2 years ago

      Yes, Dropbox is great.

      But I'm looking for a tool that help me manage 1/2 thousand of photographs: preview, browse, search, multi tag, share. Without worrying about file naming, folder structure, file duplicates. I'm spending more time looking for the right files in improbable folders then actually working.

      0 points
  • Andrius PetraviciusAndrius Petravicius, 2 years ago

    Hey,

    My current company has been using just a server, previous company I worked for used Dropbox. Though I've been trying Lingo lately for my personal use and it's a really nice and easy to use tool for collecting and managing design assets. https://www.lingoapp.com If you use Sketch for design you could also possibly try Craft Library plugin.

    Cheers

    0 points
    • Stefano Vitagliano, 2 years ago

      How do you find working with Lingo? I feel it's more suitable for small teams.. what do you think?

      0 points
      • Daniel FoscoDaniel Fosco, 2 years ago

        I like it a lot and it's a great way for storing assets and visuals for future reference — but it's terrible for quickly browsing between them. It's a part of the experience they should improve.

        0 points
      • Andrius PetraviciusAndrius Petravicius, 2 years ago

        Yeah, I do believe it's more of a tool for smaller teams. As Daniel mentioned it is great for storing and sharing assets, but it's not that great for managing, organising a lot of assets. You can't move around items after they've been uploaded, you need to reupload them. It also has been crashing quite a bit with more stuff stored, atleast for me. Though it does have great tagging and Search features, so finding assets is quite easy.

        0 points
      • Andrius PetraviciusAndrius Petravicius, 2 years ago

        Just to update. Lingo just released an update today, which allows you now to reorganise assets easily. So I do believe that Lingo could actually work for you quite well. Give it a go.

        0 points
  • baked potatobaked potato, 2 years ago

    Here's what I've set up at the moment with Start.

    I've got a NAS running just stock Windows 10, with the OS on a tiny SSD and storage on a RAID1+0 setup. This can be accessed via my local network or remotely courtesy of a static IP. I'd consider having everything on a remote server instead, however due to Australia's network infrastructure this would not be a viable option at the moment. I've got Bvckup 2 running in the background to automate my backups, and once a month upload significant files to my web server and Amazon Glacier.

    As far as file structure is concerned, I've implemented something remarkably similar to Area 17.

    This setup enables for a standard file explorer to access and manage files regardless of device, and is not dependent on a third-party service.

    On my local device, I use Windows Explorer, Bridge, and Live Photo Gallery. This is not an ideal solution for my needs, but it works in the interim. For macOS, I'd use Pathfinder. Files are provided tags for allocation with certain projects or for reference in the future.


    I'm glad you raised the question of DAM, and I do share some similar sentiment as well on the matter.

    0 points
    • , 2 years ago

      Thanks a lot Jaycob, your setup is impressive.

      Are the tags globally shared regardless of device, operative system and software used to explore the assets?

      I'm looking for a web based tool and it seems to me that the whole DAM sector is still in 1989.

      0 points
      • baked potatobaked potato, 2 years ago

        Looks to be the case. Windows Explorer, while pretty functional, still doesn't offer everything which I'm after as a browser, though it'll have to suffice.

        I'm afraid I'd be unaware of a web-based tool which may satisfy what you're after. A few basic features are always welcome, however if you're electing to use something which will have clients access as well, then it becomes a tad more complex with permissions and whatnot.

        0 points
  • Brittany Smart, 2 years ago

    Used ResourceSpace for a client. It's open source, community plugins and you can extend it using their API http://www.resourcespace.com/

    0 points
    • Stefano Vitagliano, 2 years ago (edited 2 years ago )

      Tried and I didn't like it. UI clumsy and too basic tagging system. I have to insert a title any time I have to upload a picture on the system.

      Did you use it? What were your impressions?

      0 points
  • Stuart McCoyStuart McCoy, 2 years ago

    If you have an Adobe CC subscription you could use the CC Library.

    0 points