Ask DN: How do you invoice/receive payment from clients

over 5 years ago from , Cat Trainer

How do you guys invoice clients? Simply have them send a check or do you use online payment software? If so, do you charge / bake in transaction fees?


  • Alex CampAlex Camp, over 5 years ago

    Almost all of them send checks. Every once in a while a younger client will ask about Paypal or Venmo which I will totally accept.

    4 points
    • Brian A.Brian A., over 5 years ago

      Same here. Mostly everyone sends checks.

      1 point
    • Tropical Hooch, over 5 years ago

      Thanks for the feedback Alex! How do you invoice them / track payments?

      1 point
      • Alex CampAlex Camp, over 5 years ago

        I actually do it quite manually. I have a Numbers document in iCloud that gets updated each quarter with all my records. I have 10+ clients that pay for hosting residually and then all my freelance or side projects are added to the doc as billable work. I made my own template in Pages and just update the fields for each invoice and send them out. For the scope of my biz it works just fine.

        1 point
  • Mackenzie Child, over 5 years ago

    Harpoon App is pretty great (you'll need a connected Stripe account though). Also Plasso is great as well :)

    3 points
    • Ryan Battles, over 5 years ago (edited over 5 years ago )

      Thanks for the mention Mackenzie! (Ryan from Harpoon here) Yes, we require Stripe in order to accept online payments. We've found it to be the most reliable and friendly solution for folks in the countries that it supports. Personally I've had PayPal freeze funds in the past and I've heard horror stories of others who have had this happen to them too. We just wanted to support the system with the best track record that gets people paid the fastest. We don't take any more cut on top of what Stripe charges by default.

      0 points
  • Brennan Smith, over 5 years ago (edited over 5 years ago )

    Harvest, for $12 a month it does everything I need seamlessly. Harvest

    3 points
  • Ian WilliamsIan Williams, over 5 years ago


    1 point
  • Maurice CherryMaurice Cherry, over 5 years ago

    Hired goons. For that personal touch.

    (If you can't get hired goons, Freshbooks is a good substitute.)

    1 point
  • Tõnu RunnelTõnu Runnel, over 5 years ago

    Actually sending money to bank account (wire transfer) has again become a viable option in EU, even with cross-border customers — Transferwise and similar services make it fast. Otherwise PayPal.

    Invoices should be sent with whatever tool you are managing your invoicing or tracking hours with. It doesn't have to be in sync with the payment system in case you are sending only a few dozen invoices per month.

    1 point
  • Adam RasheedAdam Rasheed, over 5 years ago

    PayPal. They get a lot of flack, but they've really upped their game

    1 point
  • Anselm UrbanAnselm Urban, over 5 years ago

    I use Invoice2Go. There's a PayPal button in the invoices generated by the app so clients can pay directly. I bake in the transaction fees.

    0 points
  • Steve SunderlandSteve Sunderland, over 5 years ago

    I've been using Square Invoices. My clients love it, typically pay instantly, and the funds are in my account the next day.

    0 points
  • Josh ShayneJosh Shayne, over 5 years ago

    Freshbooks. I find their interface to be clean and easy to use. I also really like their payment reminder feature and that I can see when a client has viewed an invoice.

    Most clients pay by mailing a check, though for smaller jobs (where the merchant services fees are minimal — usually hourly maintenance that totals under $250) I accept credit card payment through Stripe via Fresh Books.

    0 points
  • Account deleted over 5 years ago

    I invoice all clients with a basic template I tweaked in Microsoft Word (I send them a PDF).

    About 90% pay me by check, the remainder by wire.

    0 points
  • Duarte Carrilho da GraçaDuarte Carrilho da Graça, over 5 years ago

    I'm a bullion man myself

    0 points
  • Chris LeckieChris Leckie, over 5 years ago

    FreeAgent and GoCardless.

    They also released a free invoicing tool if you don't want to pay for the full FreeAgent (it's worth it though).


    0 points
  • Thompson GeorgeThompson George, over 5 years ago

    Stripe API

    0 points
  • Brandon ZellBrandon Zell, over 5 years ago

    I'm setup to use Braintree (owned by PayPal) but haven't actually used it yet as my current clients pay by check. Cool thing about Braintree is they won't charge you transaction fees for the first 50k. Not a bad deal. https://www.braintreepayments.com/

    0 points
  • Kian LaviKian Lavi, over 5 years ago

    I've been pleasantly surprised using Bonsai Payments for my invoices for the past few months.

    Previously, I kept a template in Numbers.app that I would update per-invoice per-client, and generate a PDF that I would email myself. Now, I can plug in the numbers and the hours, and Bonsai will handle emailing my clients the invoice, reminding them if it's late, and taking care of payment (even accepting ACH wires through Stripe).

    Like everyone else has said though, almost everyone prefers to deliver a check, or wire me directly, though I have the Stripe integration in case anyone fancies it.

    0 points
  • Tristam GochTristam Goch, over 5 years ago

    FreeAgent for lyfe

    0 points