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Where do you guys centralize your documents?

over 4 years ago from , Interaction Designer

So, I work as Interaction Designer in @iFood, here in Brazil, and we are structuring our new design team, and one of our problems is that we don't have a place to centralize our documents.

Our documents passes by a lot of designers hands, different designers, so making sure the designer is getting the latest and updated is crucial.

Any tips?

Thanks dudes!

16 comments

  • Daniel SieradskiDaniel Sieradski, 4 years ago

    Github http://courtnycotten.com/git-for-design/

    2 points
    • ポール ウェッブポール ウェッブ, 4 years ago

      +1, this seems to make sense, especially because developers are using it. Also, GitHub is slowly rolling out support for LFS, which is "Large File Storage". You can sign up somewhere and get it enabled for your account.

      0 points
    • Andre Ovigli, 4 years ago

      That is a good one, but I was checking with the Dev Team and they are currently using BitBucket. Is it possible to use that one instead?

      0 points
      • Taylor Van OrdenTaylor Van Orden, 4 years ago (edited 4 years ago )

        BitBucket and Github are essentially the same thing. It's like dropbox vs google drive.

        They both track files / folders using git. Pricing wise, github is better for large teams, bitbucket is better for small teams. Why? Because with Github you pay per repo (repo = repository - the project / folder) while on Bitbucket, you pay by the number of people you share a repo with.

        There are a lot of super simple Github / Git 101 tutorials. Just google it. And USE SOURCETREE - this is BitBucket client automatically but you can use it to track / pull / push to Github too. Learn with the client and don't get caught up trying to learn command line. If you feel like moving to command line later, go for it.

        Sourcetree (the desktop client / app) is what you want to use, regardless if you are using Github or Bitbucket. It's just...better (although I haven't tried the new github client.

        1 point
    • Dan V PetersonDan V Peterson, 4 years ago

      Unfortunately, even with LFS support, Git doesn't work well for design files. The problem is that every time you make a change to a file and commit it it keeps the history stored locally on your machine. Because these are binary files it basically has to just duplicate the entire file every time which leads to a ridiculously large local repository very quickly. LFS lets you store those files somewhere else rather than on your local machine (the repository will just have some metadata instead unless you specifically request the files), and that's great for devs that don't actually need to work on those files, but for designers who need all the files available to work on, it just isn't feasible.

      If anyone knows of a good way around this I'd greatly appreciate it as we would love to start using Github more for all of our design files but so far we haven't been able to make it work. Using Dropbox until that happens or something else better comes along.

      0 points
  • Felipe DutraFelipe Dutra, over 4 years ago

    Dropbox for Sketch files (a lot smaller than psds) and git to devs.

    1 point
  • Some DesignerSome Designer, over 4 years ago

    I mistakenly read your surname as Ogilvy :)

    0 points
  • Paul NevinPaul Nevin, over 4 years ago

    Dropbox for binary files and Github for text-based files.

    0 points
  • Raff MarqsRaff Marqs, over 4 years ago

    Hey Andre! From Brazil here too ;-) I have an animation studio and in our workflow we usually have to exchange a lot of files with clients. Scripts, Storyboards, Styleframes, Videos,...

    We use Google Drive and Google Docs for everything.

    Docs are always in sync and they allow us to set permission restrictions so the client can only comment on existing elements or suggest new things that will need to be approved by us to enter the document. This way we control the quality of our work and what is being added or removed by any person.

    Both Docs and Files on Google Drive have 30-day revision that is good enough for our workflow.

    0 points
  • Diego LafuenteDiego Lafuente, over 4 years ago

    Dropbox, Github.

    0 points
  • Sir KailaSir Kaila, 4 years ago (edited 4 years ago )

    we use bittorrent sync in our fairly small design team. i work in the entertainment industry and our privacy policy is fairly strict. So no cloud service for us. bittorrent sync is a good alternative here. only downside: they have no versioning implemented (yet). we tried a git solution on a local server. if its not code, its overkill and slow.

    EDIT: oh well i lied. it does have versioning now. http://help.getsync.com/customer/portal/articles/1902065

    0 points
  • Miguel Solorio, 4 years ago

    All places I've worked at have either used Dropbox, Box, or Google Drive.

    0 points
  • Andre OvigliAndre Ovigli, over 4 years ago

    Anyone working with Drop Box?

    0 points
  • Luca BenazziLuca Benazzi, 4 years ago (edited 4 years ago )

    Hi Andre, as you said you work as an interaction designer, I would point out a solution I've been working on personally, UX Map. It's a toolkit based on prototyping software Axure RP and allows to add interactive, contextual annotations and diagrams of the user experience, so your prototype can be the one and only place for up to date design documentation. Multiple people can edit the same file and the exported HTML can be easily shared on Dropbox or similar so everybody has access to the latest version. If you have any questions, I am happy to answer. You can download the toolkit at www.ux-map.com

    0 points