ASK DN: Do you spend time updating documents for people? What's your system for managing this?

over 6 years ago from , Product Designer at AppDirect

I assume every workplace has it's fair share of marketing and sales peripherals. Whitepapers, data sheets, PDF's, presentations, you name it.

I'm not sure if it's just me, but usually our documents are designed using indesign, and distributed as pdf's. Very often these have SOMETHING that becomes out of date. So people inevitably come to the designers to fix it.

Is this how it works at your workplace? Do you have a system that works better?

Also, how does your workplace manage all the documents to make sure everyone is using the latest version? Is this a pipe dream?


  • Danny WebsterDanny Webster, over 6 years ago

    I know the name of the following program has the power to spontaneously make bile rise in a designer's throat - but every non-designer in my office has Powerpoint. We have indesign templates for higher level docs which change less often, but we also have powerpoint templates which have a bunch of assets in them which were made in a regular graphics program. The latest templates are kept in a dedicated assets folder in the shared drive and are replaced if the template itself is updated by a designer. This way anybody in the company can grab a fresh template and make a branded report/presentation without needing a designer's involvement.

    I'd also love to hear if anyone has found a way to achieve the same thing without needing to use Powerpoint. It's universal but of course is awfully limited.

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    • barry saundersbarry saunders, over 6 years ago

      We tried using Keynote but the analysts hated it - it doesn't display excel data half as well as Powerpoint, apparently.

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