Ask DN: How do you manage your daily project todos?

over 6 years ago from , Web Developer at EyeVerify

I personally use a grid medium sized Moleskine and (try to) enforce the Bullet Journal (http://bulletjournal.com/) system on myself, along with a light tagging system that probably only makes sense to me. Though I also sometimes make quick sketches/wireframes for any components I work on that day.


  • Jon DarkeJon Darke, over 6 years ago

    Mostly trello to track the high-level priority pipeline and detailed boards for individual projects, accompanied by a combo of calendar & teuxdeux for daily to do's/focus.

    3 points
    • Kristin Lasita, over 6 years ago

      Yeah, Trello for tracking team projects and tasks. It's awesome.

      I also tend to use some bastardization of the Bullet System for sub-tasks and misc things that pop up during the day. Checking things off is very satisfying!

      1 point
  • Tor Løvskogen BollingmoTor Løvskogen Bollingmo, over 6 years ago

    I personally use a .txt file for all things, sometimes Notes.app on Mac and iPhone. Wish I could use reminders but it's just so f'ing ugly.

    The team uses Github Issues for set project tasks, mostly dev.

    3 points
  • Adrian HowardAdrian Howard, over 6 years ago (edited over 6 years ago )

    Block out chunks of time during the day that are for "work". During those times email, random web browsing, facebook are off limits.

    Trello board for the work itself. Organised as (from right to left):

    • Done — stuff we've done
    • Waiting on external — blocked by somebody outside the company, or waiting on an externally defined date (max six items)
    • Waiting for review — blocked by somebody internal needing to look at work (max six items)
    • WIP — what we're doing right now (max four items)
    • On Deck — most urgent stuff to do next (max ten items)
    • Backlog — stuff that needs doing in the next couple of weeks (no fixed limit, try and keep it under 50)

    So generally workflow is:

    • Finished something? Put it in done.
    • Is there anything in external/review we can unblock? If so do that.
    • Do what's in WIP
    • Otherwise pull something from on deck to WIP
    • Top-up on deck from most urgent tasks on backlog

    We have some other boards (some physical, some in trello) that manage the stuff that's further than two weeks out. We do a once a week review to make sure we're prioritising everything sanely and see if we can tweak our process to make it better.

    Repeat ;-)

    2 points
  • Christy Lee N.Christy Lee N., over 6 years ago

    At the office I work in we use Flowdock, Trello and Basecamp, alongside many others... Personally I find this to be quite a pain and I wish we had all of our projects set up on one or the other..so I don't have to have like 80 tabs open and guess where things are being updated and discussed.

    But on a more personal workflow, I just use a good ole moleskin notebook and Wunderlist.

    1 point
  • Martin LeBlancMartin LeBlanc, over 6 years ago


    1 point
  • Jonathan MagatJonathan Magat, over 6 years ago

    Looks like there is still some paper and pen addict like me.

    I'm curious about the reason why some people choose web over paper or the opposite...

    1 point
    • Visnja Zeljeznjak, over 6 years ago

      The main driver for adopting an app vs. paper is working in a growing, usually remote team. It's hard to track what's written on your paper. Transparency and documenting all the work that needs to be done as a team is what reduces the amount of time spent on projects, reduces waste, human errors etc.

      1 point
    • Tyler Fowler, over 6 years ago

      Honestly, I've tried all kinds of apps to do this electronically, but I always come back to pen and paper. Reason #1 is that none of the digital solutions really offer me everything I need (though Magneto comes very very close). Second, the physical act of sitting down every day as soon as I get to the office and copying down everything I didn't get done yesterday forces me to be reminded of all of those things. With all the digital solutions, I write a reminder, and then promptly forget about it (even when I am inevitably reminded, I swipe it away and say that I'll get to it later), but with pen and paper you're forced to evaluate what needs to be done and you reprioritize on a daily basis.

      0 points
  • Nick NobleNick Noble, over 6 years ago

    Waffle and GitHub issues!

    0 points
  • Nicole FosterNicole Foster, over 6 years ago

    At work, we use a customized project management app that was built specifically for my department, but for my personal projects, I use HabitRPG.

    HabitRPG is by no means exclusively for project management, but it's a fun web app that keeps you productive. When you sign up, you get an avatar you can customize and four sections to work with: Habits, Dailies, Tasks, and Rewards. The app gives you experience points and gold when you check off a habit, daily or task. After a certain level, you can select an RPG class you want to be and even get cute 8-bit pets which can turn into mounts.

    It makes me feel like a child again, but it really keeps me productive.

    0 points
  • Brian A.Brian A., over 6 years ago (edited over 6 years ago )

    I've been using Google Docs recently. I keep a running bulleted hierarchical list and highlight according to status:

    Blue = In-progress

    Grey = Completed

    Yellow = Question/Clarification needed

    Not the most high-tech solution, but it's a quick way to establish to-do lists, and the collaboration tools are good for when people are working on the same set of tasks.

    0 points
  • Craig FranciesCraig Francies, over 6 years ago

    I'm trello too, then gets scheduled using floatschedule

    0 points
  • Razlan HanafiahRazlan Hanafiah, over 6 years ago

    I mostly use Trello. Usually I'll try new to-do list apps, but nothing beats Trello so far. The UI is a bit old school but function wise, it works like a charm, specifically the card system.

    For a basic project to-do, I'll create 4 cards: Upcoming > In Progress > Client to Revert > Done.

    0 points
  • Darth BaneDarth Bane, over 6 years ago

    GitHub issues, mostly.

    0 points
  • Carlos MañasCarlos Mañas, over 6 years ago

    I mostly use Things for project's tasks and issues, and notebook+pencil for subtasks :)

    0 points
  • Bruno BarrosBruno Barros, over 6 years ago

    I use Trello for team work. It's beautiful and it has a great iOS app. When I'm working solo, I (still) use Things — actually I've been trying to use Wunderlist instead of Things lately, but I have at least 4 years of todo history on Things that I just can't ignore and move on.

    0 points
  • Arma GetronArma Getron, over 6 years ago

    I use Microsoft Excel mainly and then Wunderlist for reminders.

    0 points