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How do you organize your design team assets?

6 years ago from , Product Designer at Dropbox

I'm curious how other companies organize their local/shared files and folders across their team.

At our company we use Dropbox but often have trouble deciding how to name files and organize folders. Another issue we often hit is how to handle "selective sync" with dropbox.

Generally we organize our folders as follows:

  • Product Name
    • Sub-Product (if any)
      • Year (ie. 2014) – helps for organization + selective sync
        • Feature - Archived (old, unused designs) - Production (assets & files sent to production) - Resources (any resources needed for the project) - Working (designs in progress)

What structure do you have at your company? Do you follow a strict file naming convention or make it up as you go along?

21 comments

  • Pasquale D'SilvaPasquale D'Silva, 6 years ago

    order

    4 points
    • Micah Sivitz, 6 years ago

      Thanks for posting the screenshot! I'm assuming this is all for a single product?

      0 points
  • Micah Sivitz, 6 years ago

    Sorry the indentation of the lists got butchered when it posted. Feature folder is supposed to look like this:

    • Archived (old, unused designs)
    • Production (assets & files sent to production)
    • Resources (any resources needed for the project)
    • Working (designs in progress)
    4 points
  • Bjørn RostadBjørn Rostad, 6 years ago (edited 6 years ago )

    By feature.

    • Each feature has a sketch file with multiple artboards
    • Each feature has a png folder that syncs with the spec
    • Assets are exported directly to asset folder in the iOS app
    2 points
  • Jeff BroderickJeff Broderick, 6 years ago (edited 6 years ago )

    1 point
    • Micah SivitzMicah Sivitz, 6 years ago

      How big is your team? Must be tough to make sure everyone names folders the same and puts thing in the right place.

      0 points
      • Jeff BroderickJeff Broderick, 6 years ago

        We are a small team, but it isn't too bad. We have a file-naming convention like c1-product-details.psd. Folders don't get created too often.

        2 points
  • Maz Ameli, 6 years ago

    We're a team of Product Designers at Lookout, and all our folders are organized like this, ordered by the phases of our process:

    • Product Name
      • 01 Inspiration
      • 02 Low Fidelity (wireframes, sketches)
      • 03 High Fidelity (Sketch / Photoshop / Illustrator files)
      • 04 Exports
      • 06 Prototypes

    I'll sometimes add extra folders for things like presentations or whatever, too.

    1 point
  • Duncan GrahamDuncan Graham, 6 years ago

    We have a github with all sorts of assets and info. Getting set up is as easy as cloning the repo locally and checking out the README.md

    1 point
  • Julie RobertsJulie Roberts, 6 years ago (edited 6 years ago )

    ugh, can't get markdown to work.

    0 points
  • Ryan Hicks, 6 years ago (edited 6 years ago )

    Depends on what your company does.

    Folders:

    Client code >

    client code-job#_job title >

    1. creative Brief
    2. client provided
    3. copy
    4. research
    5. art
    6. working files
    7. digital dev
    8. pdf
    9. press ready

    Archive folder inside each one of the above folders.

    Individual file names:

    client code-job#-job title-filename-round-version

    Dashes and underscores are interchangeable.

    0 points
  • Jon DarkeJon Darke, 6 years ago (edited 6 years ago )

    _assets folder in each project file for client specifics, then a generic _01-design-reference organised neatly for all generic nuggets of usefulness. x-archive folder for all non-current files

    0 points